We build invoice reminder systems, payment chaser sequences, and back-office automation for UK service businesses. Done for you. Running in 14 days.
The problem
Not because you don't care — because you're too busy doing the actual work to chase every invoice, follow up every quote, and manage every admin task manually.
You've done the work, raised the invoice, and now you're waiting. Chasing feels awkward. Debtors know it.
Document requests, onboarding steps, recurring reminders — it falls through the cracks or lands on the wrong desk.
Chasing depends on whoever has capacity today. That's not a process — it's a liability dressed as effort.
Half the tools you pay for aren't configured properly. You're getting 10% of the value for 100% of the cost.
What we build
We automate the specific workflows that cost you time and slow down cash. Every system is built, tested, and handed over running.
Timed reminders sent automatically at 7, 14, and 30 days. Polite. Persistent. No manual effort.
Overdue accounts get a structured follow-up cadence across email and SMS before escalation is needed.
Automated statements, balance summaries, and handoff triggers to collections when thresholds are crossed.
Contracts, ID, compliance docs — automated reminders until received, with a full audit trail.
Onboarding steps triggered automatically on sign-up. Every client gets the same experience, on time.
Internal task reminders, recurring check-ins, renewal alerts — built once, run permanently.
Inbound messages categorised, tagged, and routed to the right person or queue without human sorting.
Monthly visibility on debtors, open tasks, and workflow performance. No spreadsheet archaeology.
How it works
We handle the build. You get a running system. There's no lengthy onboarding, no technical knowledge required on your side.
A short discovery call and intake form. We understand exactly where the gaps are, which workflows to prioritise, and what your systems can connect to.
→Within 14 days, your automation is live and tested. We run it through scenarios before handing it over. You approve before anything touches a real client.
→Monthly check-ins, performance reporting, and ongoing refinements included. The system gets better over time without you managing it.
Packages
A one-off setup fee to build and launch your automation. A monthly retainer for monitoring, support, and ongoing improvements.
One core workflow, built and running. The right starting point if you want to see results before committing to more.
Full back-office automation. Multiple workflows, debtor management, onboarding, and monthly reporting in one managed system.
Not sure which is right? Book a 20-minute call and we'll tell you honestly.
Who it's for
"If your business sends invoices and chases people for money, you need this."
OpsStage works for any service business with recurring admin, slow collection, or inconsistent follow-up. We've designed it specifically for owner-led firms that don't have the headcount to manage these things manually.
See if it fits your businessSectors we work with
Get started
Book a free 20-minute discovery call. We'll map your biggest workflow gap and tell you exactly what we'd build — before you commit to anything.
No pitch deck. No obligation. Just a straight conversation about whether this is the right fit.